Department: Resource Development
Type: Seasonal; Temporary (June 1 – September 30, 2022)
Supervisor: Associate Director and/or Development Director
Exempt / Non-Exempt: Non-Exempt
The Walk Coordinator oversees and manages 2 walk events for the HFM: One located in SE Michigan/ Detroit area and one in West Michigan/ Grand Rapids area. The Walk Coordinator will work with the Development Director and Associate Director to perform all aspects of walk planning including the cultivation of walkers and donors within the bleeding disorders community, day-of logistics, technology needs, and marketing. The Walk Coordinator will also help to ensure that walk sponsors are receiving benefits.
Additionally, the Walk Coordinator will be responsible for promoting the safety of walkers by implementing Covid-19 safety protocols as directed by the foundation. The HFM walk is a part of the National Hemophilia Foundation’s (NHF) “Unite for Bleeding Disorders” walk program. The Walk Coordinator will make sure that the Michigan walks follow the guidelines set forth by NHF.
This position plays a key role in the revenue generating efforts of the Foundation and works to create a culture of philanthropy within the organization and the bleeding disorders community.
Essential Duties and Job Responsibilities:
Includes the following:
(Other duties may be assigned to meet agency needs.)
- Produce a financially successful event where revenue exceeds event expenses.
- Provide an event atmosphere of family fun where participants are excited to return again
- Recruit volunteers and coordinate with HFM staff to ensure full coverage for staffing needs for walks. Serve as the lead management on-site and direct others in fulfilling necessary tasks.
- Coordinate event details including, but not limited to recruitment, display and collateral materials, social media, venue rental, catering, and timelines. Prepare materials, packages, registration lists, supplies, photo releases and other day of event needs.
- Work with the Development Director and Associate Director to increase event participation, create new giving opportunities, cultivate relationships and increase financial support.
- Solicit in-kind donations where appropriate.
- Participate in event debriefing with larger staff and oversee event wrap up.
- Create awareness and education opportunities for the HFM mission and the population it serves
- Oversee all areas of walk management such as:
- Soliciting donors and sponsors
- Recruiting participants and volunteers
- Managing funds to stay within approved budget with a focus on in-kind and discounted items
- Managing event volunteers, providing training and supplies needed
- Managing event website content from registration to event updates, etc.
- Stewarding prospective and registered participants (walkers, volunteers, sponsors, donors and all friends of the foundation) with various communication tools including social media, e-newsletters and acknowledgements to ensure the highest level of customer satisfaction
- Securing event supplies including food, photographer and rental space if needed
- Working with designer on marketing campaign strategy and promotional items, including event title, logo, print and digital pieces, signage, media ads, soft goods such as event apparel, etc.
- Working with HFM staff to secure media spots; print, radio and TV to showcase the HFM mission and the benefits it provides to community residents
- Excellent written and oral communication skills.
- Excellent interpersonal relationship skills to work with diverse population.
- Must be self-motivated with a proactive approach to problem solving, creative, organized, energetic, detail oriented, meet deadlines with accuracy and have the ability to handle multiple projects simultaneously.
- Driver’s license required.
- A bachelor’s degree is required. Three to five years of experience in a nonprofit is preferred.
- Highly proficient in Microsoft Office. Microsoft Teams experience also preferred.
- Experience with event planning.
- Ability to cold call; build relationships with industry and business partners, volunteers and HFM community.
- Willingness to travel and to attend events on mornings, evenings and weekends as necessary.
- Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with the ADA and other federal, state and local standards.